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Personal Assistant/Secretary to the Assistant Secretary General

 

The Energy Charter Secretariat, an international organisation based in Brussels, responsible for facilitating the implementation of the Energy Charter Treaty (ECT) and further developing the Energy Charter Process under the supervision of the Energy Charter Conference, invites applications for the position of: Personal Assistant/Secretary to Assistant Secretary General

The successful candidate, who is expected to take up duties before end of June 2017, will be responsible, under the authority of the Assistant Secretary-General, for:

Secretarial duties:

  • Carrying out secretarial tasks as instructed and ensure appropriate follow-up; schedule appointments, deal with internal/external telephone enquiries; process incoming/outgoing correspondence and prepare all correspondence for ASGs signature;
  • Maintaining the office diary, updating calendars in coordination with the Office of SG; 
  • Maintaining contacts with Delegates from Contracting Parties, Signatories and Observers and Diplomatic Missions in Brussels; 
  • Preparing official missions of the Office of ASG (travel arrangements, hotel, visa and all other related tasks);
  • Carry out any other tasks required by ASG.

Energy Charter Conference (ECC), subsidiary bodies and other meetings:

  • Provide support to ECC team in preparation, realisation and follow-up of ECC meetings;
  • Provide support to the ECC Chairmanship as instructed; 
  • Provide support to delegations including visa support;
  • Provide support for subsidiary bodies and other meetings as requested;
  • Ensure the smooth running of in-house meetings and workshops;
  • Format/process/upload/disseminate official documents as requested;

The successful candidate should have:

  • Effective communication skills in English and French; knowledge of Russian is a plus but not required;
  • Strong secretarial and organisational skills as well as interpersonal and communication skills for working in a multi-cultural environment; be a team worker and have proven record in working collaboratively with colleagues of different national backgrounds;
  • Ability to work with minimum supervision with efficiency and to ensure timely delivery of results along with the skill to prioritise and work under pressure.   

Qualifications

Post secondary school such as secretarial school or a university degree, preferably with secretarial and management studies.  A minimum of five years of secretarial work in an international organisation is preferable.

The post, with an attractive tax-free remuneration package (C4 level on the Coordinated Organisations (OECD) scale), is offered on the basis of a three-year fixed-term contract with the possibility of prolongation.  The Energy Charter Secretariat is an equal opportunities employer.  Candidates must be a citizen of a Contracting Party or Signatory of the Energy Charter Treaty.

Further details on the Energy Charter process can be obtained from the Energy Charter website at www.energycharter.org.  Interviews with short-listed candidates will be scheduled to take place in the week commencing 12 June 2017. 

How to apply?

Applications should be addressed to the Assistant Secretary General of the Energy Charter Secretariat, at recruitment@encharter.org, to arrive no later than 28 May 2017.